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Standard Architectural Services

BM Architects follows the services and conditions guidelines as instituted by SACAP (South African Council for the Architectural Profession), for all types of projects. These general guidelines are applied to each project but take into account that each client and project has its specific requirements and needs, and therefore will change and be implemented accordingly. 

We take great care at tailoring our services, to be able to fulfill every aspect of the client's brief efficiently and with the proper attentions it needs.  

The services, the conditions of appointment of BM Architects and basis of fee calculation relative to appointment are to be set out in terms of the current Government Gazette, notice 43591 of 7th August 2020, South African Council for the Architectural Profession. The following six stages are as per the notice: 

1. Stage 1: Inception


1.1. Receive, appraise and report on client’s requirements with regard to: 

  •  The client’s brief.

  • The site, rights and constraints.

  • Budgetary constraints.

  • The need for consultants

  • Project programme.

  • Method of contracting. 


2. Stage 2: Concept and Viability


2.1. Prepare an initial design and advise on: 

  • The intended space provisions and planning relationship.

  • Proposed materials and intended building services.

  • The technical and functional characteristics of the design. 


2.2. Check for conformity of the concept with the rights to use the land.

2.3. Review the anticipated cost of the project.

2.4. Review the project programme. 


3. Stage 3: Design Development  

3.1. Confirm the scope and complexity.

3.2. Review the design and consult with local and statutory authorities.

3.3. Develop the design, construction system, materials and components.

3.4. Incorporate all services and the work of consultants.

3.5. Review the design, costing and programme with consultants. 

  • Define the construction of the building.  

  • Spatially co-ordinate the work designed by consultants and specialists.

  • Review the design with the relevant authorities.


​4. Stage 4: Documentation and Procurement

4.1. Prepare documentation sufficient for local authority submission: 

  • Co-ordinate technical documentation with consultants and complete primary co-ordination.

  • Prepare specification for the works.

  • Review the costing and programme with the consultants. 

  • Obtain the client’s authority and submit documentation for approval. 

4.2. Complete construction documentation and proceed to call tenders: 

  • Obtain the client’s authority to prepare documents to procure offers for the execution of the works.

  • Obtain offers for the execution of the works.

  • Evaluate offers and recommend on the award of the building contract.

  • Prepare contract documentation and arrange for signing. 

5. Stage 5: Construction Contract Administration

5.1. Hand over the site to the contractor.

5.2. Issue construction documentation.

5.3. Initiate and/or check sub-contract design and documentation as appropriate.

5.4. Inspect the works for conformity to the contract documentation.

5.5. Administer and perform the duties of principal agent in the JBCC building agreement.

5.6. Issue the certificate of practical completion.

5.7. Assist the client to obtain the occupation certificate.

6. Stage 6: Close Out

6.1. Fulfill and complete the project close-out including the preparation of the necessary documentation to facilitate the effective completion, handover and operation of the project.

6.2. After the contractor’s obligations with respect to the building contract are fulfilled, the architect shall issue the certificates related to contract completion.

6.3. Provide the client with as built drawings and relevant technical and contractual undertakings by the contractor and sub-contractors. 

You may download our Standard Agreement here.

For more information please feel free to contact us

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